Official Languages Governance
Parts I and II of the Official Languages Act (OLA) respectively govern the proceedings of Parliament, and legislative and other instruments.
Under section 88 of the OLA, Parliament must designate or constitute a committee of the Senate, the House of Commons, or both, specifically to review the administration of the OLA, and any regulations or directives made under it. There are currently two committees, one of the House and one of the Senate, that ensure monitoring of the annual reports (or others) of the Commissioner of Official Languages' (sections 66 and 67 of the OLA), the President of the Treasury Board (section 48 of the OLA) and the Minister of Canadian Heritage (section 44 of the OLA).
Parliament acts through parliamentary committees on official languages of the House of Commons and the Senate. These parliamentary committees play an important role in monitoring the application of the OLA and any regulations or directives made under it.
The parliamentary committees may also request the appearance of the minister responsible for official languages and senior officials from any department regarding official languages issues.
Role of Federal Institutions
All federal institutions (subsection 3(1) of the OLA) are subject to the OLA and must implement its provisions.
All federal institutions except the Senate, House of Commons, the Library of Parliament, the Office of the Senate Ethics Officer, the Office of the Conflict of Interest and Ethics Commissioner must conform to the official languages policies and directives adopted by the Treasury Board (subs. 46(2) of the OLA).
Commissioner of Official Languages
Under Part IX of the OLA, any individual or group has the right to complain to the Commissioner of Official Languages regardless of the official language spoken by the complainants (subsection 58(2) of the OLA). Notwithstanding the other provisions of Part IX, the Commissioner shall investigate any complaint made to the Commissioner to the effect that the status of an official language was or is not being recognized, any provision of any Act of Parliament or regulation relating to the status or use of the official languages was not or is not being complied with, or the spirit or intent of the OLA was not or is not being complied with in the administration of any federal institution (subsection 58(1) of the OLA).
The Commissioner may investigate, issue recommendations and, at the conclusion of the investigation, send the report first to the institution in question and then to the Governor in Council (sections 59 to 64 of the OLA). If no action is taken following the recommendations, the Commissioner may submit the report in question to Parliament. The Commissioner may also present a special report to Parliament on any issue under the Commissioner's jurisdiction (sections 66 and 67 of the OLA).
The OLA creates a specific court remedy for breaches of certain provisions of the Act. They are sections 4 to 7 and 10 to 13, and Parts IV, V, VII, as well as section 91 of the OLA. The remedy is subject to certain time limitation conditions for any person who has submitted a complaint to the Commissioner of Official Languages. The Federal Court is the court authorized to hear these remedies (section 77 of the OLA). The Commissioner of Official Languages may seek the remedy himself or appear as an intervenor (section 78 of the OLA). To make access to this remedy easier, the OLA provides a summary procedure and specific rules of evidence.
Moreover, Part III of the OLA creates a number of rights and obligations regarding the administration of justice. These rights and obligations apply to cases before the federal courts (subsection 3(2) of the OLA). As an example, section 18 of the OLA states that when Her Majesty in Right of Canada or a federal institution is a party before a federal court, they shall use, in oral or written proceedings, the official language chosen by the other party or the official language that is most reasonable in the circumstances. The Federal Court is considered such a court.
Department of Justice
The Department was responsible for the development of the OLA in 1988 and continues to have general responsibility. It advises the government on legal issues regarding the status or use of official languages and represents the government in language rights cases.
The Department also has specific responsibilities regarding the administration of justice in both official languages and works together with the Treasury Board Secretariat, the Public Service Commission, the Office of the Commissioner of Official Languages and Canadian Heritage.
The Department must respect its constitutional and legislative obligations and all applicable policies and directives. Beyond these obligations, it encourages all its employees to implement best practices to encourage the use of both official languages in the workplace.
Department of Canadian Heritage
Section 42 of the OLA confers on the Minister of Canadian Heritage, in consultation with the other federal ministers, the mandate to encourage and promote a coordinated approach to the implementation by federal institutions of the obligations set out in section 41 of the OLA. The Department of Canadian Heritage ensures the coordination and strategic orientation of this section of the OLA in federal institutions. Among other things, it coordinates the information and best practices sharing activities between federal institutions. It analyzes and evaluates the action plans and annual reports of the federal institutions' results and suggests directions or possible steps. It facilitates consultations with representatives from official language minority communities and raises awareness in public servants of the need to take these issues into consideration during the policy and program development process. The Department of Canadian Heritage works closely with the designated institutions but also supports all federal institutions and encourages them to take section 41 of the OLA into consideration when planning and implementing their departmental activities.
As part of its mandate, the Minister of Canadian Heritage takes measures deemed appropriate to advance the equality of status and use of English and French in Canadian society (section 43 of the OLA). For example, the Minister enters into agreements with the provinces and territories regarding education and other fields to improve service provision by the provinces and territories to the communities in their own official language.
In accordance with section 44 of the OLA, the Minister of Canadian Heritage submits an annual report to Parliament on the matters relating to its official languages mandate (Part VII). In practice, this report presents the yearly results obtained by Canadian Heritage in its role (i) in supporting minority communities and official languages organizations, (ii) in supporting provincial and territorial governments regarding education and services, and (iii) in coordinating the implementation of section 41 of the OLA.
- OLS: The Official Languages Secretariat (OLS) supports the Minister responsible for Official Languages and senior executives in federal departments, institutions and organizations in the horizontal coordination of the Official Languages Program (OLP). The OLS fulfills this mandate by, in particular, encouraging coordinated government action; providing advice and guidance in official languages matters; encouraging intergovernmental cooperation. The OLS is also responsible for accountability in developing, planning, implementing and collecting information from the partners of the Roadmap for Canada's Linguistic Duality 2008-2013.
- CADMOL: The Committee of Assistant Deputy Ministers on Official Languages (CADMOL) is a central element of the governance structure of the official languages program. The CADMOL is responsible for ensuring management leadership of the OLP and ensures the horizontal coordination of the federal Roadmap partners. It is led by the OLS.
Treasury Board Secretariat
As attributed by Part VIII of the OLA, the Treasury Board is responsible for the general development and coordination of federal principles and programs for the implementation of Parts IV and V of the OLA (communications with and services to the public and language of work) in federal institutions (with the exception of the Senate, House of Commons, the Library of Parliament, the Office of the Senate Ethics Officer and the Conflict of Interest and Ethics Commissioner) (section 46 of the OLA). In this capacity, the Treasury Board Secretariat develops official languages policies and directives.
The Treasury Board, through the Office of the Chief Human Resources Officer (OCHRO), ensures the strategic orientation and coordination of Parts IV and V in federal departments and agencies, Crown corporations and certain private organizations, supports federal institutions to serve and communicate with the public in the official language of its choice, in offices that have this obligation and so they introduce and maintain a work environment that is conducive to the effective use of both official languages in the regions designated bilingual for the purposes of Part V.
In accordance with section 48 of the OLA, the President of the Treasury Board shall submit an annual report to Parliament on the status of the programs relating to official languages (Parts IV, V and VI) in the institutions subject to the OLA.
- Burolis is the federal government's database that contains the list of all the federal institutions and their linguistic designation. This database is managed by the TBS. The Official Languages (Communications with and Services to the Public) Regulations, SOR 92/48 (the Regulations) specify the circumstances in which an institution has "significant demand" for services in both official languages and cases in which the "nature of the office" justifies the provision of bilingual services. Burolis therefore contains the list of all offices and their linguistic designation, and also lists the provision of the Regulations on which the designation is based.
- The departmental advisory committees and those of the Crown corporations (DACOL and CCACOL respectively) are coordinated by the Treasury Board Secretariat. They aim to facilitate the sharing of best practices between departments and consultations with central organizations and the key intervenors such as the Canada Public Service Commission, the Canada School of Public Service, Canadian Heritage and the Office of the Commissioner of Official Languages.
Public Service Commission
On behalf of Parliament, the Public Service Commission safeguards the integrity of staffing and the non-partisan nature of the public service. In this respect, the Public Service Commission works closely with government but is independent from ministerial direction and is accountable to Parliament.
The Public Service Commission is mandated to administer provisions of the Public Service Employment Act. Appointments by the Commission to or from within the public service shall be made on the basis of merit, which includes official language proficiency (paragraph 30(2)(a) of the Public Service Employment Act). The Commission plays a major role in monitoring the implementation of language provisions for staffing in the public service. It is also responsible for language evaluation and testing and it oversees the application of the Public Service Official Languages Exclusion Approval Order and the Public Service Official Languages Appointment Regulations.
The Council of the Network of Official Languages Champions
Supports the network of official language champions and the national and regional networks of official languages coordinators, advises the Committee of Assistant Deputy Ministers on Official Languages (CADMOL) and other key organizations (for example: Heritage Canada, Treasury Board Secretariat), advances official languages issues at all levels of the public service, and contributes to the distribution and sharing of best practices.
Members of the public have various language rights set out in the Canadian Charter of Rights and Freedoms, and in the OLA. They may exercise them under the conditions listed in those instruments.